Google Apps for Education FAQs
Gmail and Google Apps for Students
Frequently Asked Questions
What are Google Apps for Education (GAFE)?
GAFE is an integrated communication and collaboration solution, hosted by Google and managed by PYLUSD. GAFE will provide the ability for PYLUSD students, faculty and staff to communicate, store files and collaborate on documents, spreadsheets, and presentations in real time from school, work, or home, all within a secure “closed campus” online environment.
Who can students send emails to and receive them from?
Students can only send and receive emails to others with a PYLUSD email address, unless some special exception has been created.
Will students see advertisements in their Gmail?
Ads are turned off for staff and students.
Are emails or documents scanned for targeted advertising?
GAFE does not collect or use student data for advertising purposes or create ads profiles. In addition, GAFE scans Gmail to keep customers secure and to improve their product experience. In Gmail for Google Apps for Education, this includes virus and spam protection.
Is GAFE FERPA (Family Educational Rights Privacy Act) Compliant?
GAFE meets all federal and state requirements for confidentiality.
How much are we paying for these services?
There is no cost to PYLUSD for GAFE email, applications, etc.
What can my student/child do with Google Apps?
Students will have easy access to their documents, spreadsheets, and presentations within Google Docs. In addition, students will have additional storage for other files they may need to use between home and school.
As the use of PYLUSD Google Apps continues, there may be other features that are added within Google Apps for Education. You will be informed about any significant changes to the tools your student is using in the secure PYLUSD environment.
How will my student access GAFE at school or at home?
Go to http://www.gmail.com and log in using his or her full GAFE mail address (email@example.com) and password. Students’ usernames and passwords are the same as they would use at school to log into any computer.
Internet Acceptable Use Agreement
STUDENT RESPONSIBILITY IN USING THE PYLUSD NETWORK:
As a user of the Placentia-Yorba Linda Unified School District network and Internet connection, I agree to: Use network resources including the Internet only when a staff member is present. Report any known misuse of the network to the responsible person. Use my network access in an acceptable manner, follow all district rules and regulations regarding network use, including being polite, using appropriate language, and respecting others’ privacy. Use electronic resources and communications for educational purposes only. Use on-line time and other network resources efficiently. Assist in keeping the PYLUSD network free from virus attack by refraining from opening attachments from unknown sources and being alert to virus warnings.
INTERNET APPROPRIATE USE GUIDELINES PROHIBIT:
- Using the network for illegal activities, including unauthorized installation, use, storage, or distribution of copyrighted software or materials in violation of copyright laws.
- Accessing, posting, submitting, publishing, or displaying harmful or inappropriate matter that is threatening, obscene, disruptive, or sexually explicit, or that could be construed as harassment or disparagement of others based on their race/ethnicity, national origin, gender, sexual orientation, age, disability, religion, or political beliefs. California Penal Code Section 313(a)
- Using any technology to harass, bully, or threaten anyone at any time.
- Using the network for private business or commercial enterprise.
- Using the network for political activities.
- Unauthorized use of another individual’s name or password.
- Allowing another user access to your account.
- Distribution of chain letters.
- Sharing electronic account passwords, leaving passwords available in obvious locations, or leaving “signed on” computers unattended.
- Disclosing, using, or disseminating personal identification information about oneself or others when using electronic communication. Students are also cautioned not to disclose such information by other means to individuals located through the Internet without the permission of their parents/guardians. Personal information includes the student’s name, address, telephone number, social security number, or other individually identifiable information.
- Reading other users’ electronic mail or files.
- Attempting to interfere with other users’ ability to send or receive electronic mail, or deleting, copying, modifying, or forging other users’ mail.
- Sending or exchanging messages that are inconsistent with school or district policies. Distributing electronic media in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system (e.g., downloading huge files during prime time; sending mass electronic messages; downloading of video and audio files not directly related to district goals, excessive chat or instant message use for non-educational purposes).
- Intentionally uploading, downloading, or creating computer viruses.
- Attempting to vandalize, harm, tamper with, or destroy district equipment, data, or materials.
- Manipulating the data of any other user.
- Unauthorized access to servers, computer systems, or network equipment.
- Using electronic resources and communication in a manner inconsistent with the district’s academic integrity policies.
Students who violate the Network/Internet Acceptable Use Agreement, misuse electronic resources, or violate state or federal laws may be subject to disciplinary action, loss of access privileges, and/or legal action in accordance with law and Board policy. (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5144.2 - Suspension and Expulsion/Due Process [Students with Disabilities]). We support the parent’s or guardian’s right to authorize or decline Internet access for their student.